Free manual workflow · Modeled example
Milk costs more.
Check your latte cost first.
Before changing the menu price, find out how much one cup changed—and why. This example uses 18g of beans, 200mL of milk and one cup-and-lid set.
These are independent modeled USD prices, not a venue’s recipe or records and not a conversion of the Korean example. The whole purchased pack is assumed usable. No separate tax adjustments are applied. Labor, rent, payment fees and other overhead are excluded.
1. Separate what you buy from what one cup uses.
The purchase price is for the whole pack. The amount used is what goes into this recipe. Confusing the two produces the wrong cost.
| Ingredient | Purchase pack & price | Used per cup | Cost per cup |
|---|---|---|---|
| Coffee beans | 1kg · $25.00 | 18g | $0.45 |
| Milk | 1L · $3.00 | 200mL | $0.60 |
| Cup & lid | 100 sets · $15.00 | 1 set | $0.15 |
| Cost of one latte | $1.20 | ||
Pack price ÷ pack quantity × amount used = ingredient cost
- Choose USD in Settings for this example. Changing currency changes formatting; it does not convert stored amounts at an exchange rate.
- Open Home → Cost your first item (or Add menu item if that button is shown), name it “Latte” and start with the default single serving.
- Choose Add first ingredient. Create beans with a 1kg pack, a $25 price and 18g used. Add milk and the cup-and-lid set in the same way. A set can be recorded as one count unit.
- Check Preview cost → Save. The saved summary should show $1.20 per cup. Open What’s included to see the ingredients.
- Optionally choose Add selling price and enter $5.00. The cost percentage is $1.20 ÷ $5.00 = 24%.
If you have already entered an ingredient, select the saved card instead of making another. Finish reviewing all recipe inputs before using the saved cost to make a pricing decision.
2. Change only the milk price, then compare.
- Open Home → Update ingredient prices, or find milk in Ingredients.
- Keep the purchase pack at 1L, change its price from $3.00 to $3.60 and choose Save.
- Open Latte from the list of items using milk. Its cost should now be $1.32 per cup.
- Open Changes and sources → Why cost changed to inspect saved before-and-after costs and the changed ingredients.
The milk adds 12¢ per cup.
Before: $3.00 ÷ 1,000mL × 200mL = $0.60
After: $3.60 ÷ 1,000mL × 200mL = $0.72
Beans $0.45 + milk $0.72 + packaging $0.15 = $1.32
A comparison needs retained before-and-after cost evidence. Manual price entry does not create an invoice photo; source links appear only when a document is retained. Recording a purchase total is separate from updating an ingredient’s unit price.
3. Review the percentage before changing the price.
At a $5.00 selling price, the new ingredient cost percentage is $1.32 ÷ $5.00 = 26.4%. If your chosen target is 30%, this example is still below it. A cost increase does not automatically require a menu price increase.
| Cost target | Calculation | Calculated selling price |
|---|---|---|
| 30% | $1.32 ÷ 0.30 | $4.40 |
| 25% | $1.32 ÷ 0.25 | $5.28 |
Change the pricing target calculates a price using your chosen rule. It does not establish the right market price or guarantee profit. If you decide to reprice, use Change selling price and save. This does not update your POS or printed menu.
Record daily sales and purchase totals separately in reports. Those totals alone do not calculate inventory usage, total waste or net profit.